Executive Assistant

Location: Leominster, MA
Pay: $28.00–$32.00 per hour
Schedule: Full-Time | Monday–Friday | 8:00 AM–5:00 PM
Assignment: Temporary, 6 Months | Potential for Permanent Opportunity

Support Leaders. Keep Things Moving.

Why Seaman Paper?

At Seaman Paper, we're more than a paper company. We're a global leader in specialty paper and sustainable packaging solutions driven by innovation, long-term partnerships, and environmental responsibility. As a family-owned company with operations across North America, Europe, and Asia, we combine stability with a forward-thinking mindset.

Our employees help create innovative paper-based alternatives that reduce reliance on single-use plastics, improve sustainability, and support customers worldwide. With a people-first culture, strong community involvement, and a commitment to continuous improvement, Seaman Paper offers an opportunity to build a meaningful career while making a positive impact on the future.

Innovate. Grow. Make a Difference. Join Seaman Paper.

We're looking for a highly organized and dependable Executive Assistant to support members of our Executive Leadership Team and Human Resources Department. This role is ideal for someone who enjoys keeping things organized, managing multiple priorities, and providing professional support in a fast-paced environment.

You'll handle sensitive and confidential information while coordinating schedules, meetings, travel, and administrative activities across the organization. This position is initially a six-month temporary assignment, with the potential to become a permanent opportunity based on business needs and performance.

What You'll Do

Executive Support

• Provide day-to-day administrative support to members of the Executive Leadership Team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Prepare meeting agendas, presentations, reports, and other materials.
• Coordinate leadership meetings, board meetings, plant visits, and company events.
• Take meeting notes and distribute follow-up items when needed.
• Assist with expense reports, invoice processing, and administrative documentation.
• Support executive projects, company meetings, and special initiatives.

Human Resources Support

• Assist with new hire onboarding, including offer packages, onboarding documents, and orientation scheduling.
• Support HRIS and ATS data entry and updates.
• Assist with HR projects and initiatives as assigned.
• Serve as a professional point of contact for employees, candidates, and business partners.
• Maintain confidentiality when handling employee, company, and business information.
• Manage multiple priorities while meeting deadlines and maintaining accuracy.

Who We're Looking For

• 2+ years of experience in administrative support, executive assistance, HR, office management, or a related role.
• Experience supporting senior leaders and handling confidential information.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and work independently.
• Strong customer service skills and professional demeanor.
• Sound judgment and discretion when handling confidential information.
• Manufacturing experience is a plus.
• Associate's degree in Business Administration or a related field preferred.

Why Join Seaman Paper?

• Competitive pay — $28.00–$32.00 per hour.
• Consistent schedule — Monday–Friday, 8:00 AM–5:00 PM.
• Growth opportunity — Potential to transition from the temporary assignment into a permanent position.
• Executive exposure — Work directly with senior leaders and gain experience across the organization.
• Meaningful work — Support a company delivering sustainable paper and packaging solutions to customers around the world.
• Collaborative environment — Work closely with Executive Leadership, Human Resources, and teams across the organization.
• Stable, global organization — Join a family-owned company with nearly 80 years of manufacturing experience and a growing global presence.
• Comprehensive benefits — Medical, Dental & Vision Insurance, Company-Funded HRA Contributions, Company-Paid Life & Long-Term Disability Insurance, Flexible Spending & Dependent Care Accounts, Employee Assistance Program, and Supplemental Accident, Critical Illness & Hospital Coverage.

Physical Requirements & Work Environment

This is primarily an office-based position with regular interaction across the organization. The role requires sitting, standing, walking, using a computer and telephone, attending meetings, and occasionally moving throughout company facilities.

The position requires the ability to:

• Sit and work at a computer for extended periods.
• Stand and walk throughout the workday as needed.
• Climb stairs and move throughout the facility.
• Occasionally lift or move materials weighing up to 20 pounds.
• Safely navigate office and manufacturing environments when visiting company facilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Authorization

Applicants must be authorized to work in the United States.

Equal Opportunity Employer

Seaman Paper is an Equal Opportunity Employer. We are committed to providing a workplace where employment decisions are based on qualifications, skills, experience, and business needs.

Ready to Join Seaman Paper?

If you're organized, dependable, detail-oriented, and enjoy supporting leaders while helping an organization stay organized and productive, apply today and become part of the Seaman Paper team!

This job description is not intended to be a comprehensive list of all duties, responsibilities, or activities required of the employee. Duties, responsibilities, and activities may change at any time based on business needs.